Activity: Research and discussion

Research Gantt chart and its functions.

Write down key points from your research.

Now, use the following website as a tutorial for creating a Gantt Chart:

Read through the steps and bookmark the site for future reference.

(You can also use Microsoft Excel, or software to create a Gantt chart)

Write down key points from your research.

Discuss your findings in class.

The trainer/assessor will facilitate a class discussion

What is a Gantt Chart?

A Gantt Chart is a timeline that is used as a project management tool to illustrate how the project will run.

What are the functions of a Gantt Chart?

  • You can view individual tasks, their durations and the sequencing of these tasks.
  • View the overall timeline of the project and the expected completion date.
  • As the project moves forward with actual performance updated, the Gantt Chart will adjust simultaneously displaying an up-to-date project schedule with new start and finish dates for incomplete tasks and record the original baseline of your plan.
  • Benefits of a Gantt Chart

  • The Gantt Chart could be used to communicate with your clients. You could show them your project plan and the expected completion date. Your clients can visually see each stage of the project and have a better understanding of the project and key milestone.
  • You could provide this Gantt Chart in a tender proposal. Your tender response will look appealing when complimented with a professional Gantt Chart program. It can be used to show your understanding of the requirements of the project, and can demonstrate your ability to plan and manage in the eyes of the tender evaluation panel.
  • Assist in Communication with Staff and Contractors. You could supply this Gantt Chart to staff and contractors to communicate when their services are required.
  • ......

    Last updated: Sep 2023

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    and contractors to communicate when their services are required.

  • Run your project with greater efficiency with improved cost and time outcomes.
  • How to create a Gantt chart

    1. Select the range A3:C11.

    2. On the Insert tab, in the Charts group, click the Column symbol.

    3. Click Stacked Bar.

    4. Enter a title by clicking on Chart Title. For example, Build a House.

    5. Click the legend at the bottom and press Delete.

    6. The tasks (Foundation, Walls, etc.) are in reverse order. Right click the tasks on the chart, click Format Axis and check ‘Categories in reverse order’.

    7. Right click the blue bars, click Format Data Series, Fill & Line icon, Fill, No fill.

    8. Dates and times are stored as numbers in Excel and count the number of days since January 0, 1900. 1-jun-2017 (start) is the same as 42887. 15-jul-2017 (end) is the same as 42931. Right click the dates on the chart, click Format Axis and fix the minimum bound to 42887, maximum bound to 42931 and Major unit to 7.

    Result. A Gantt chart in Excel.

    Gantt Chart

    Gantt, H., 1917. Gantt chart. Management Institute.

    Kumar, P.P., 2005. Effective use of Gantt chart for managing large scale projects. Cost engineering47(7), p.14.

    Maylor, H., 2001. Beyond the Gantt chart:: Project management moving on. European management journal19(1), pp.92-100.


    Last updated: Sep 2023

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