ass2 manage business docs on

Part 1

1. A brochure illustrating products available

a. layout

2. A department budget

b. spreadsheet

3. A 2000-word report

c. word processing

4. A Letter to a customer

c. word processing

5. Information on customers’ names and addresses to be kept indefinitely, updates regularly and used for a variety of purposes

d. database

6. Describe the likely audience that the material is presented for in each case. What image is being presented? How is it achieved?

The audience for JB were is the investors. The audience for Fun for Kids Festival is the children.

The image presented for JB were investor information is a good company to invest in. the image presented for Fun for Kids Festival is that the festival is great fun for all children and families.

This is achieved for JB were through good investor information which interests the investors. this is achieved for Fun for Kids Festival through great title attracting families and kids and describes the festival with a lot of activities and performances.

7.

Organisations can changes because of so many different factors.

Some of these factors are:

Competitors

Technology

Growth and expansion

Need for improvement

Poor performance

New regulations

Some of these changes may impact the organisation’s documentation standards and therefore, they need to be considered. Things like a redevelopment of the brand image may mean that the documentations will change.

Part 2

Step 1: Chair

Push your hips as far back as they can go in the chair.

Adjust the seat height so your feet are flat on the floor and your knees are equal to, or slightly lower than, your hips.

Adjust the back of the chair to a 100°-110° reclined angle. Make sure your upper and lower back are supported. Use inflatable cushions or small pillows if necessary. If you have an active back mechanism on your chair, use it to make frequent position changes.

Adjust the armrests so that your shoulders are relaxed. If your armrests are in the way, remove them.

Step 2: Keyboard

An articulating keyboard tray can provide optimal positioning of input devices. However, it should accommodate the mouse, provide leg clearance, and have an adjustable height and tilt mechanism. The tray should not push you too far away from other work materials such as your telephone.

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provide optimal positioning of input devices. However, it should accommodate the mouse, provide leg clearance, and have an adjustable height and tilt mechanism. The tray should not push you too far away from other work materials such as your telephone.

Pull up close to your keyboard.

Position the keyboard directly in front of your body.

Determine what section of the board you use most frequently, and readjust the keyboard so that section is centered with your body.

Adjust the keyboard height so that your shoulders are relaxed, your elbows are in a slightly open position (100° to 110°), and your wrists and hands are straight.

The tilt of your keyboard is dependent upon your sitting position. Use the keyboard tray mechanism, or keyboard feet, to adjust the tilt. If you sit in a forward or upright position, try tilting your keyboard away from you at a negative angle. If you are reclined, a slight positive tilt will help maintain a straight wrist position.

Palm support can help to maintain neutral postures and pad hard surfaces. However, the palm support should only be used to rest the palms of the hands between keystrokes. Resting on the palm support while typing is not recommended. Avoid using excessively wide palm support, or palm support that are higher than the space bar of your keyboard.

Place the pointer as close as possible to the keyboard. Placing it on a slightly inclined surface, or using it on a mouse-bridge placed over the 10-keypad, can help to bring it closer.

If you do not have a fully adjustable keyboard tray, you may need to adjust your workstation height, the height of your chair, or use a seat cushion to get in a comfortable position. Remember to use a footrest if your feet dangle.

Step 3: Monitor, Documents and Telephone

Incorrect positioning of the screen and source documents can result in awkward postures. Adjust the monitor and source documents so that your neck is in a neutral and relaxed position.

Center the monitor directly in front of you above your keyboard.

Position the top of the monitor approximately 2-3” above seated eye level. (If you wear bifocals, lower the monitor to a comfortable reading level.)

Sit at least an arm’s length away from the screen and then adjust the distance for your vision.

Reduce glare by careful positioning of the screen.

Place screen at right angles to windows

Adjust curtains or blinds as needed

Adjust the vertical screen angle and screen controls to minimize glare from overhead lights

Other techniques to reduce glare include use of optical glass glare filters, light filters, or secondary task lights

Position source documents directly in front of you, between the monitor and the keyboard, using an in-line copy stand. If there is insufficient space, place source documents on a document holder positioned adjacent to the monitor.

Place your telephone within easy reach. Telephone stands or arms can help.

Use a headset or speaker phone to eliminate cradling the handset.

Step 4: Pauses and Breaks

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