Ass3_Undertake Project Work 2

Question 1: what is project management? Describe the project management process.

Project management is now an integral part of senior management positions as a process of facilitating change or adding value to an organisation. Project management is the discipline of organising and managing the resources of a project from planning to completion within a series of constraints such as time, cost and scope to meet predefined objectives. As a project is a one-off endeavour that is undertaken for a specific reason, and with strictly defined resources, the process of project management requires specific business skills.

Describe the project management process.

initiation

 and design

execution and construction

monitoring and controlling systems

completion

Question 2: You are employed as a supervisor at the local mail distribution centre. The centre wishes to develop a new staff recruitment and selection process, to be implemented within the next three months. Define your project’s stakeholders. Who are they? What are their interests in the project? What power/ authority do they have over your project?

Question 3: Define “work breakdown structure”? Explain how the work breakdown structure will be useful to simplify the project task?

A work breakdown structure (WBS), in  and , is a deliverable oriented decomposition of a project into smaller components.

A work breakdown structure element may be a , , , or any combination thereof. A WBS also provides the necessary framework for detailed cost estimating and control along with providing guidance for schedule development and control.

Following are a few reasons for creating a WBS in a project:

Accurate and readable project organization.

Accurate assignment of responsibilities to the project team.

Indicates the project milestones and control points.

Helps to estimate the cost, time and risk.

Illustrate the project scope, so the stakeholders can have a better understanding of the same.

Question 4: Analyse the vision or mission statement, or strategic or operational plan you have found to identify the organisation’s objectives. Describe a project that might be implemented to achieve the organisation’s objectives. Clarify and explain how the project would help to achieve the organisation’s objectives.

Vision statement

Our vision is to be a successful and strong company that will have offer customers a great expertise in this industry. To give convenience to all customers trying to create distribution strategies.

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company that will have offer customers a great expertise in this industry. To give convenience to all customers trying to create distribution strategies.

Mission statement

Our mission is to deliver quality service in providing customer with fast and trustworthy advice about their marketing strategies.

Values

This company values professional and quality advice about marketing at affordable prices. We value loyal customers and good reputation. All advice will be genuine and positive to ensure that customers recognise the hardwork and quality that this company has to offer.

objectives

Our goal is to grow as a company and become reputable and trustworthy. We must provide good quality service with efficiency and speed to give customer’s the best convenience possible.

Increase sales from $15 Million to 20 Million per year within the next 3 years

Increase our loyalty customers list from 10,000 to 15,000

Establish brand recognition in the country so that 1 in 3 people can recognize the brand.

Question 5: You are employed as a supervisor at the local mail distribution centre. The centre wishes to develop a new staff recruitment and selection process, to be implemented within the next three months. You have been assigned the responsibility of project manager. Identify appropriate project management tools and describe how they can be accessed. Provide an example of the tool and outline how it relates to your project.

1. Break Down Structure:

In project management, a Work Breakdown Structure (WBS) is an exhaustive, hierarchical tree structure of components that make up a project deliverable, arranged in whole-part relationship.

A Work Breakdown Structure is an exhaustive, hierarchical tree structure of deliverables and activities that need to be performed to complete a project. Work Breakdown Structure is a common project management tool and the basis for much project planning.

2. Project Budget

Project Budget is the total amount of authorized financial resources allocated for the particular purpose(s) of the sponsored project for a specific period of time. It is the primary financial document that constitutes the necessary funds for implementing the project and producing the deliverables. The project budget gives a detailed statement of all the direct and overhead costs required to carry out the project goals and objectives.

3. PERT Chart

The Program Evaluation and Review Technique commonly abbreviated PERT is a model for project management invented by United States Department of Defense’s US Navy Special Projects Office in 1958 as part of the Polaris mobile submarine launched ballistic missile project.

PERT is a method for analysing the tasks involved in completing a given project, especially the time needed to complete each task and identifying the minimum time needed to complete the total project.

4. Gantt Chart

When you set up a Gantt chart, you need to think through all of the tasks involved in your project. As part of this process, you’ll work out who will be responsible for each task, how long each task will take, and what problems your team may encounter.

This detailed thinking helps you ensure that the schedule is workable, that the right people are assigned to each task, and that you have workarounds…

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