Assessment 1 BSBCMM401 (2)

Assessment 1

BSBCMM401

List three effective communication techniques that can be used when making a presentation.

Force a pause

When you dive into the meat of your presentation, do not talk away as if there is no end. It may sound like you are rambling. You do this maybe because you are fast talker by nature or maybe you’re just plain nervous. In any case, a presentation needs “forced pauses”.

Don’t do all the talking

Make it interactive. Pass the ball around whenever you can. Let everyone participate.

Ice-breakers

The most effective presentations or meetings that I’ve attended were those that were informative and enjoyable at the same time.

Discuss three tips for preparing for and/or giving an effective presentation? For each tip, give a brief explanation.

Know your audience as well as possible

Before you begin to formulate the content of your presentation, you need to ask yourself many basic questions with an eye to becoming the best possible presenter for that particular audience.

Content

No matter how great your delivery, or how professional and beautiful your supporting visuals, if your presentation is not based on solid content, you can not succeed.

Keep it simple

Simple does not mean stupid. Frankly, thinking that the notion of simplifying is stupid is just plain, well, “stupid.” Simple can be hard for the presenter, but it will be appreciated by the audience. Simplicity takes more forethought and planning on your part because you have to think very hard about what to include and what can be left out.

Describe three presentation aids and/or materials and the circumstances in which you would use this presentation aid and/or materials.

Objects

Physical things can be very useful and create a very visceral impact as you use them as direct examples or as metaphors for points you want to make.

Photographs

Photographs provide a picture of reality and are easily included in slides where they can be used illustrate a point or just provide a background. They are good for illustrating action, evoking emotion and more.

Diagrams

Diagrams illustrate concepts and ideas by using shapes rather than words. Shapes can have different internal angles and use color with specific effect, such as using red to make something stand out or imply danger.

Graphs

Graphs and charts are diagrams that interpret data, visually. They include line graph, bar charts, pie charts, radar diagrams and so on.

Charts

Non-numeric charts can show a number of different things, in particular where individual items have distinct relationships with one another.

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Discuss three rules that a company may have in relation developing a power point presentation.

Use only one idea per slide.

Do not go overtime under any circumstance.

Slides should have short titles. A long title shows something is wrong.

Discuss two reasons why you might use a video in a presentation?

Tell stories and provoke emotional responses – It’s easy to improve the viewer’s experience through video, which utilizes sight and sound to reel the the audience in.

Communicate more with less – Presentations often go long because the presenter tries to cram too much information into some of his or her slides.

Describe three techniques that can be used to evaluate a presentation. Give a brief summary of each.

Confidence

Determine the confidence of the speaker. The speaker should be comfortable and easily connect with the audience.

Quality

Determine the quality of the information presented. The speaker should provide enough details to support the point of the presentation but not too many unnecessary details that may confuse or bore the audience.

Clarity

Determine the level of clarity. The speaker should be easily able to convey the point he is trying to make. Vocabulary should be easy to understand, and all words should be spoken in a clear and fluent manner.

Briefly discuss why it could be beneficial to video yourself in preparation for a presentation?

Watching a recording of your practice presentations will often provide instant insight into where you may struggle with ideas or transitions, where you may miss points, and how well you hold your narrative thread from start to close.

List three questions that could be included in a presentation evaluation survey.

The presentation was interesting?

The presentation helped me understand the topic?

The presentation was easy to understand?

9. What copyright issues might you need to observe when creating a presentation aid such as a power point?

Many presenters use copyrighted material in their presentations, but not everyone understands how to use it properly. This overview is intended to help you identify when you may want to seek more advice on using a copyrighted piece of work. This is not intended to be a legal opinion and you are advised to seek your own legal opinion before you proceed in these areas.

Some issues are:

Written Works

Drawings/Cartoons/Photographs

Music

Video/Film/TV

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