Assessment 4 project work task




Assessment 4 project work task

Assessment task 4- Online Assessment

Question 1: In project management, what does the term “stakeholder” mean?

A stakeholder is a person or group of people who can affect or be affected by a given project. Stakeholders can be individuals working on a project, groups of people or organizations, or even segments of a population. A stakeholder may be actively involved in a project’s work, affected by the project’s outcome, or in a position to affect the project’s success. Stakeholders can be an internal part of a project’s organization, or external, such as customers, creditors, unions, or members of a community.

Question 2: In project management, what is meant by the term ‘scope’ or ‘project scope’?

No matter what project methodology you choose, it will require you first and foremost to define the scope of the project. The scope states what the objectives of the project are and what goals must be met to achieve success.

You can define project scope by identifying your goals, objectives, tasks, sub phases, resources, budget, and scheduling. Defining the project scope outlines the parameters or limitations of the project and spells out what is excluded. That includes project by-products that are non-goals.

Question 3: In project management, what does the term ‘work breakdown structure’ mean?

A work breakdown structure (WBS) is a chart in which the critical work elements, called tasks, of a project are illustrated to portray their relationships to each other and to the project as a whole. The graphical nature of the WBS can help a project manager predict outcomes based on various scenarios, which can ensure that optimum decisions are made about whether or not to adopt suggested procedures or changes.

Question 4: In project management, what is meant by the term ‘duration’?

Managing project duration is a part of the process for developing and following a project management plan. By planning project duration and using project time management techniques, a project manager in cooperation with a project time planner can determine the amount of time required to accomplish all project tasks and processes and to deliver product goals. 

Question 5: In project management, what does the term ‘milestone’ mean?

Project milestones are scheduling and status devices, used as “yardsticks” to measure progress throughout the project lifecycle. Here’s a quick list of the most common possibilities:

  • Milestones can be any highly significant task, event or decision.
  • Milestones can be any significant checkpoint or phase in the project lifecycle.
  • Milestones can be any specific “percentage complete” for any given amount of work.
  • Milestones can be the successful, timely production of one or more planned project deliverables.
  • Milestones can be the usage of a specific amount of funding, the passage of a specific amount of time, or the utilization of a specific number of resource hours.
  • Milestones can be any significant circumstance unique to a given project.
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    Assessment 4 project work task
    Last updated: Feb 2024

    Page 1

  • Milestones can be any significant circumstance unique to a given project.
  • Question 6: In project management, what is meant by the term ‘deliverable’?

    A deliverable is an outcome that a project team must produce and present to the customer in accordance with the terms of a contract for a project to be complete. A deliverable can be a tangible item, such as a report, or an intangible item, such as the performance of particular equipment maintenance functions. Project leadership can present one or more deliverables to the customer during the term of the project or just prior to its completion. The project scope statement describes each deliverable and the related acceptance criteria.

    Question 7: In project management, name three ‘resources’

    Human resources – human resources are the people with the background and skills to complete the project

    Equipment – the equipment is any specialised tools that can be used to help the human resources complete the project

    Materials – the materials are any kind of useable or consumables which are used to complete the project.

    Question 8: On the Gantt chart axis below, complete: What is represented on the y axis? What is represented on the x axis?

    A Gantt chart is a horizontal bar chart that is often used in project management applications. The y axis represents the total time span of the project, and each bar represents a project task. The viewer can quickly see the duration of each task and identify overlapping tasks. The x axis show each task that needs to be completed.

    Question 9: Explain the purpose of a Gantt chart

    The basic purpose of a Gantt Chart is to break a large project into a series of smaller tasks in an organized way. The chart shows when each task should begin and how long it should take. The left-most column lists each of the tasks in chronological order according to their start time. The remaining columns show the timeline (often shown in weeks, but use whatever units are convenient for your project). For each row, a task is listed and a line in drawn through the timeline for the weeks during which that task will be addressed

    Question 10: What are the three phases of closing the project?

  • Calculate the success and performance
  • Get the feedback from others
  • Create plan and meeting for next project
  • Question 11: When planning the communication process to ensure information is provided to those who need it, what four questions do you need to ask?

  • Who needs the information
  • What information do they need
  • When do they need the information
  • How can the information be given to them
  • Question 12: List four reasons a project could fail

  • Lack of coordination between multiple projects spread throughout the organization results in different projects being misaligned or…
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    Assessment 4 project work task
    Last updated: Feb 2024

    Page 2

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