Assessment Task 1_manage pay rolls

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Assessment Task 1_manage pay rolls

Establish the payroll system

Submission details

The assessment task is due on the date specified by your assessor. Any variations to this arrangement must be approved in writing by your assessor.

Submit this document with any required evidence attached. See specifications below for details.

Performance objective

The candidate will demonstrate the ability to establish procedures for the management of payroll.

Assessment description

In response to the scenario provided, you will develop a step-by-step plan to establish a payroll system, develop security procedures, establish control measures, and ensure procedures guarantee substantiation of claims for allowances.

Procedure

  • Consider the scenario and task provided.
  • Consider the design of a payroll system to cover organisational and legislative requirements.
  • Prepare a planning document in which you outline steps you would take to establish the payroll system. Your plan must include a step-by-step description of review, design, development and implementation. Include:
  • a survey of legal environment
  • the development of policies and procedures (refer specifically to those three developed in steps 45 of this procedure.
  • communication/consultation.
  • Write a policy and procedures document to ensure security of employee payroll information. Include reference to relevant legislation.
  • Write a policy and procedures document to ensure substantiation of claims for allowances. Include reference to relevant legislation.
  • Write a policy and procedures document to safeguard organisational resources. Include reference to relevant legislation or standards.
  • Write a one page reflection on the process of designing the payroll system. Describe how both organisational and legislative requirements are met by each step of your proposed plan. Describe how policy and procedures documents are designed to ensure all legislative and organisational requirements.
  • Submit all documents required in the specifications below to your assessor. Ensure you keep a copy of all work submitted for your records.
  • Specifications

    You must submit:

  • planning document with steps to establish payroll system
  • three policy and procedures documents referred to in plan
  • one page reflection.
  • Your assessor will be looking for:

  • literacy skills to write detailed instructions
  • knowledge of key provisions of relevant legislation from all forms of government, standards, regulations and codes that may affect aspects of business operations, such as:
  • Australian Taxation Office regulations
  • antidiscrimination legislation
  • ethical principles
  • codes of practice
  • ......

    Assessment Task 1_manage pay rolls
    Last updated: Feb 2024

    Page 1

  • codes of practice
  • financial legislation
  • privacy laws
  • relevant industrial awards
  • other relevant government and statutory bodies in relation to payroll
  • superannuation guarantee
  • knowledge of organisational policies and procedures across the full range of tasks required by payroll processes.
  • Adjustment for distance-based learners:

  • no variation of the task is required
  • documentation can be submitted electronically or posted in the mail.
  • Scenario: Pitstop Pty Ltd

    Pitstop is a privately owned retail and fuel service company that until recently operated four independent service stations/stores in Melbourne’s north. The company has recently expanded to 13 service stations across Victoria.

    The owner, chairman and CEO, Jim Murphy, has run the company for the past five years. He has operated service stations for most of the last 25 years and relies on his hands-on approach to operations.

    Pitstop stores trade 6 am–11 pm daily. They typically include a vehicle access forecourt with at least six pump stations, a retail shop, a food bar, store manager’s office and stockroom. They sell fuel, oil, gas, supermarket goods, hot pies (heated from frozen on the premises) and cold drinks.

    For the financial year 20112012, Pitstop is projected to have an annual turnover of $9,000,000 and generate a profit of $3,000,000. Payroll expense is projected to be $3,000,000. The organisation uses a computerised accounting system: MYOB AccountRight.

    Pitstop organisational structure

    The flagship Pitstop store in Brunswick, Victoria has an attached office space that accommodates head office (the directors, senior management staff and clerical employees).

    Task

    In the past eight months, Pitstop has raised sufficient finance to buy out the Independent Service Station (ISS) chain of nine stores and rebrand them all as Pitstop service stations. Jim Murphy plans to continue the expansion until the optimum target of 30 services stations is secured for the Victorian market.

    Including the retained staff from the buyout stores, Pitstop now has a workforce of approximately 70 employees. The employees come from a wide range of cultural and linguistic backgrounds. A significant proportion has poor English literacy, including poor reading comprehension. Most employees, but not all, have a high-school level of education.

    Previously, with less than 20 employees to pay, Jim and his Finance and Operations Manager, Jack Tan, ran a cash-based payroll system for the four stores. Because of expansion plans across Victoria, the payroll system is inadequate and will need to be completely redesigned. Jim has employed you, as an…

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    Assessment Task 1_manage pay rolls
    Last updated: Feb 2024

    Page 2

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