Assessment task 4 undertake project




Assessment task 4 undertake project

Assessment task 4- Online Assessment

Question 1: In project management, what does the term “stakeholder” mean?

stakeholder is anyone with an interest in a project. Stakeholders are individualsgroups or organisations that are affected by the activity of the project. They include:

  • Owners who are interested in how much profit the business makes.
  • Managers who are concerned about their salary.
  • Workers who want to earn high wages and keep their jobs.
  • Customers who want the business to produce quality products at reasonable prices.
  • Suppliers who want the business to continue to buy their products.
  • Lenders who want to be repaid on time and in full.
  • The community which has a stake in the business as employers of local people. Business activity also affects the local environment. For example, noisy night-time deliveries or a smelly factory would be unpopular with local residents.
  • Question 2: In project management, what is meant by the term ‘scope’ or ‘project scope’?

    Scope refers to a project’s boundaries: it determines what work will be completed during the project lifecycle. This includes identifying the work that won’t be included in the current round of product/service development. During the planning process, outputs are created to capture and define the work that needs to be completed. The controlling and monitoring process is concerned with managing scope creep , documenting, tracking, and approving/disapproving project changes. Finally, the closing process includes an audit of project deliverables and assesses the outcomes against the original plan.

    Question 3: In project management, what does the term ‘work breakdown structure’ mean?

    A work breakdown structure (WBS), in project management and systems engineering, is a deliverable-oriented decomposition of a project into smaller components. A work breakdown structure is a key project deliverable that organizes the team’s work into manageable sections. The Project Management Body of Knowledge (PMBOK) defines the work breakdown structure as a “deliverable oriented hierarchical decomposition of the work to be executed by the project team.”

    Question 4: In project management, what is meant by the term ‘duration’?

    Part of creating a project plan for any project you manage involves estimating how long each activity will take to complete. A duration estimate is your best sense of how long you need to actually perform an activity that’s in the network diagram. The estimate isn’t based on how long you want the activity to take or how long someone tells you it must take; the estimate is based on how long you think it really will take.


    Assessment task 4 undertake project
    Last updated: Feb 2024

    Page 1

    Question 5: In project management, what does the term ‘milestone’ mean?

    In a reference to Project Management, a milestone is a special event that requires special attention. Milestones can add significant value to project scheduling. They help project managers to more accurately determine whether or not the project is on schedule.

    Question 6: In project management, what is meant by the term ‘deliverable’?

    A project deliverable is the output that must be produced to complete a project or task. A deliverable can result from the need to satisfy an external contractual obligation, or the need to fulfill an internally planned activity. Many project-oriented organizations require the concept of deliverables to effectively track the tangible outputs from a project and to provide a mechanism to measure project performance.

    Examples of a deliverables are:

  • a product
  • a detailed design document
  • a prototype
  • Question 7: In project management, name three ‘resources’

    Human resources

    Equipment and Physical Resources

    Financial resources

    Question 8: On the Gantt chart axis below, complete: What is represented on the y axis? What is represented on the x axis?

    The Y axis is the horizontal axis which represents the timeframe and duration of a project task

    The X axis is the vertical axis which shows the different tasks that are going to be implemented in the project.

    Question 9: Explain the purpose of a Gantt chart

    A Gantt chart lets managers and teams visually plan and track projects. It combines a table of tasks to be accomplished along with assignment details and timelines showing their status.

    Gantt charts were developed by mechanical engineer Henry Gantt more than 100 years ago and have been a staple of project managers ever since. The reason is that they are simple and intuitive to create and use, but display a considerable amount of information at a glance.

    Question 10: What are the three phases of closing the project?

  • Review performance
  • Collect feedback from others
  • Monitor progress
  • Question 11: When planning the communication process to ensure information is provided to those who need it, what four questions do you need to ask?

  • Is the information accurate
  • Do you fully understand the information
  • Is there anyone else that needs this information
  • How can I communicate the information most effectively
  • Question 12: List four reasons a project could fail

  • Not enough money to fund the business
  • Too many risks and mistakes that ruin the project
  • The staff are not working as a team
  • Poor communication causing miscommunications
  • ...

    Assessment task 4 undertake project
    Last updated: Feb 2024

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