BSBWHS605 WHS Assessment task -3

BSBWHS605 Develop, implement and maintain WHS management systems

Assessment Task 3

Introduction

Pitstop is a privately owned company that until recently operated one independent service station in Melbourne’s north. The owner, chairman and CEO, Jim Murphy, has run the company for the past five years. He has operated service stations for most of the last 25 years and relies on his hands-on approach to monitor and instruct staff on what to do.

In the past eight months, Pitstop has raised sufficient finance to buy out the Independent Service Station (ISS) chain of nine stores across Victoria, NSW and Queensland and rebrand them all as Pitstop. Jim plans to continue the expansion until the optimum target of 30 service stations is secured for the Victoria, NSW and Queensland market.

In order to ensure that the WHSMS and its accompanying documentation will meet the needs and expectations of all Pitstop employees across Victoria, NSW and Queensland, you are piloting your WHSMS implementation in the Wollongong, NSW service station. Pitstop Wollongong is the service station with the most WHS incidents to-date, with a representative workforce of relatively new employees and with only a few long-serving staff.

It has been six months since the implementation of the WHS management system across all stores at Pitstop. The implementation has been carried out concurrently with the expansion of the business, which will soon number 30 stores, growing from a single store two years ago. The number of employees has grown from 20 to 160 over the course of the implementation of the WHSMS.

Incident report

Plan

Performance management, audit and reporting

Performance management

Step 1; Develop OHS policy and associated procedures/programs

Step 2; Consult with all parties

Step 3; Provide OHS information and training

Step 4; Implement a hazard identification and assessment  process

Step 5; Use risk control strategies

Step 6; Promote, maintain and continuously improve the system

Auditing

The WHS audit will be done to make sure that the event does not have any serious hazards or dangerous that could risk the health and safety of the stakeholders of the event. The WHS audit will inspect any dangers, find any issues with the event and also provide others with the information about the rules and policies of WHS.

The event premises will also be assessed for any risks and hazards such as slippery floors, uneven tiles, block fire exits. The emergency exits must be clear from any obstacles and all customers and stakeholders must know where the emergency exits are located in case of an emergency.

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The event premises will also be assessed for any risks and hazards such as slippery floors, uneven tiles, block fire exits. The emergency exits must be clear from any obstacles and all customers and stakeholders must know where the emergency exits are located in case of an emergency.

Others risks such as financial risks, management risks, operational risks, physical risks and environmental risks must be considered as well. Contingency plans must be created for these risks.

Reporting

Communication is the sharing of information, policies, procedures, etc. and should be a two-way process. For this reason it is important to establish some mechanisms which suit the particular business, to allow for regular communication on work health and safety.

Everyone in a workplace shares responsibility for ensuring that their work environment is safe and healthy. Some hazards pose an immediate danger and others take a longer time to become apparent. But both types of hazards must be fixed. If you are aware of a hazard in your workplace, you should report it promptly to your supervisor, employer or health and safety representative. Once a hazard has been identified, your employer and/or supervisor has a duty to assess the problem and eliminate any hazard that could injure workers.

Improvement of the WHS management system

Plan

Identify Time and Date of Plan

Initial meeting with management

5 Day Planing Starts

Interview with Staff

Observe and inspection

Implement Check list

Monitor Skills and Competencies

Record Results

Communicate results to company and employees

Improved Communication

Staff can’t participate in WHS consultations if they don’t understand how safety is protected, measured and evaluated. Improve WHS consultation by giving YWs access to relevant and up to date information about injuries, near-misses, illness, WHS incidents, improvements and changes to the workplace that may affect them.

To keep the records and reports, employees are trained on how to log records and reports into the WHS log book. This log book contains all information about any risks, injuries or hazards that have occurred. To keep the information reliable, the records and input into this log book must be legitimate and related to WHS issues. The person writing the log entry must also put as much detail as possible to make the entry reliable and accurate. The log book entry and reports must have dates of entry and time of incident.

The log book is kept safely near the cash register and is accessible any time to place an entry to research about any previous incidents. This is to ensure that employees can log entries of WHS issues injuries or hazards as soon as possible and provide as much detail as possible before certain details are forgotten.

Conclusion

With these new implementations of WHS policies and procedures, the staff will be more trained and knowledgeable of safety procedures. They will be able to decrease the number of incidents in the workplace and therefore improve the customer satisfaction.

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