Manage business documents design and development assessment 2

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Manage business documents design and development assessment 2

Part 1 – Research Questions

1. A brochure illustrating products available

a. layout

b. spreadsheet

c. word processing

d. database

2. A department budget

a. layout

b. spreadsheet

c. word processing

d. database

3. A 2000-word report

a. layout

b. spreadsheet

c. word processing

d. database

4. A Letter to a customer

a. layout

b. spreadsheet

c. word processing

d. database

5. Information on customers’ names and addresses to be kept indefinitely, updates regularly and used for a variety of purposes

a. layout

b. spreadsheet

c. word processing

d. database

6.

Audience

JB Were: Investors

Fun for Kids Festival: families, parents,

What image is being presented?

JB Were: Good business to invest in

Fun for Kids Festival: fun festival to bring family and friends

How is it achieved?

JB Were: Investor information about profitability and growth

Fun for Kids Festival: fun activities, performances, great fun for the family.

Manage business documents design and development assessment 2
Last updated: Jul 2022

Page 1

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7. How might the way an organisation operates change?

Organizational change can take many forms. It may involve a change in a company’s structure, strategy, policies, procedures, technology, or culture. The change may be planned years in advance or may be forced upon an organization because of a shift in the environment.

How might these changes effect the documentation standards used by the organisation.

As organisations change, they may change their logo, make changes to their name due to acquisitions and partnerships. Formats and templates will be adjusted and documents will need to follow new standards.

Part 2 – Report

Chair

Ideally, use a swivel chair that has 5 feet. Castor wheels should be fitted if the chair is on carpet. On a smooth surface, however, as castors are too unstable, the chair should be fitted with glides (flattened smooth egg-shaped feet).

Adjust the height of your chair so that your feet rest comfortably on the floor. If this makes your chair too low in relation to the desk, use a footrest and raise the chair up to the desired height.

Monitor

The monitor should be roughly an arm’s length away. The top of the screen should be at eye level or just below so that you look down at a slight angle to your work.

To avoid glare and reflections, neither you nor the monitor should directly face the window. Even with these adjustments, your eye muscles can become tired when you do a lot of close work. Remember to rest them every 10 minutes or so by looking away into the distance.

Desk

Your desk area should be deep enough to accommodate your monitor at the appropriate distance and to place the things you use most often directly in front of you.

Keyboard

You should be able to have your forearms close to horizontal and your wrists straight when using the keyboard. This means that your hands should not be bent up, down or to either side in relation to your forearms. Your elbows should be close to your body. The keyboard should be aligned with the monitor and directly in front of you so that you don’t have to twist or rotate to use it.

Wrist rests

If your workstation has been set up properly, a wrist rest should not be needed. If you do use one, make sure that you only use it when pausing between typing rather when actually keying, to avoid strain on the wrists.

Mouse

The mouse should fit the size of your hand so that it is comfortable to work with. Your wrist should be in a neutral position (minimal bend in any direction at the wrist) when you use the mouse, and your fingers should be able to rest on the push buttons between actions.

Phone

Position the phone so that you can perform simple tasks such as taking notes without twisting or cradling the phone on your shoulder. This means that the cord must be long enough.

Posture, movement and stretching

Change your posture frequently to minimise fatigue. It’s a good idea to take short, frequent breaks in which you move around, and to mix up your tasks during the day. This encourages body movement and use of different muscle groups. Stretching your neck, shoulders, wrists, back and ankles is also recommended several times each working day.

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Manage business documents design and development assessment 2
Last updated: Jul 2022

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