BSBADM409 Coordinate Business Resources task 3

BSBADM409 Coordinate Business Resources

Case Study

Determine Resource Requirements

Finance – funds required for the acquisition of resources and to maintain day-to-day operations.

Buildings and facilities – shopfront, workshop, wash bay, showroom, kitchen, storage space, bathroom, manufacturing facilities, refrigeration, etc.

Equipment – tools, cash registers, office furniture, hoists, ladders, work benches, etc.

Machinery – plant machinery, concrete mixer, wood-chipper, lathe, manufacturing or production machinery, etc.

Information technology – computer hardware and software, specialist programs, databases, telecommunications, etc.

Stock, raw materials and supplies – shop inventory, manufacturing materials, stationary, building supplies, fuel, etc.

Human resources – employees and contractors.

Vehicles – delivery truck, trailer, car for visiting clients, van or utility, tractor, etc.

To ensure Resource Expenditure I will create a budget. The purpose of budgeting is to provide a financial framework for the decision making process i.e. is the proposed course action something we have planned for or not.

In managing a business responsibly, expenditure must be tightly controlled. When the budget for advertising has been fully expended, the decision on “can we spend money on advertising” is likely to be “no”.

The purpose of budgeting is to enable the actual business performance to be measured against the forecast business performance i.e. is the business living up to our expectations.

Acquire and Allocate Resources

Once you have a clear understanding of what resources you need to start and operate your business, you can begin to work out how much of each resource you require. It is important that you acquire your resources in the right quantities so you can meet your requirements whilst also avoiding waste, inefficiencies and additional costs.

Some questions that you need to ask yourself include:

Based on our projected activity levels, what is the minimum amount of resources that the business needs to become operational?

Do we need a buffer of excess resources to cover unexpected activity levels or events?

Can I save money by buying in bulk?

Do I have access to the finance required to acquire essential resources?

What will the future resource requirements of the business be in the next month, next year and next five years?

Allocating Resources

Step 1

Coordinate project and operational effectively by establishing a comprehensive program management strategy. Evaluate project proposals on a monthly or quarterly basis to decide which ones gets sponsorship. Consolidate multiple similar efforts under one program leader; this tends to enable the use of key resources more effectively and allow i to make critical deadlines.

Step 2

Employ software tools, such project management software such as Microsoft Project, dotProject.net or Basecamp, to identify project tasks, allocate resources effectively, avoid overallocation and prevent employee burnout. Approve budgets, finish dates and the amount of flexibility in the deadlines if i are a company executive to help project managers make decisions aligned with the company’s strategic goals.

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tive to help project managers make decisions aligned with the company’s strategic goals.

Step 3

Delay tasks until staff have time available to work on them or split up tasks and hire additional workers to prevent staff from working more than 40 hours in a typical week and becoming burned out.

Step 4

Outsource routine tasks to companies that specialize in a particular function, such as payroll processing, customer service or technical support.

Step 5

Train employees so they have the required skills and job tasks get completed on time to ensure timely delivery of products and services. Train less experienced workers to complete job tasks if i experience unexpected demand or attrition. Obtain specialized training from authorized providers to ensure that My company runs a safe workplace that complies with local, state and federal regulations.

Step 6

Manage suppliers by analyzing work flow of resource materials from one process to the next. Gather input from experts before considering alternative solutions to backlogs. Take prompt action to rectify problems if a supplier provides poor quality materials or delivers them late. Require that the supplier improves the quality of raw materials and provides them on time.

Consultation

Consultation involves:

sharing relevant information

giving workers a reasonable opportunity to express their views, raise issues and contribute to decision making

taking workers’ views into account.

Consultation is required:

throughout the risk management process

when proposing changes or making decisions that may affect the health and safety of workers.

Monitoring Business Resources

Actions that can be used to monitor business resources:

Waste assessment

Improve purchasing

Improve storage

Conserve energy

Conserve water

Preserve waterways

Reduce waste

Reduce risk

Improve information

Improve systems

Reduce odour and air emissions

These tips will help identify ways to improve business environmental performance while increasing productivity and reducing costs of production. Resource efficiency is often a cheap and fast way to solve problems as reducing waste will reduce the size and cost of any subsequent treatment process and/or disposal costs.

Your business can look forward to:

increased cost saving

process efficiency

improved occupational health and safety management

enhanced shareholder relations

improved reputation.

Things to think about in measuring and reporting for sustainability include:

Measuring, estimating and reporting on carbon use…

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